Dental insurance verification pricing
Dental Revenue Desk publishes four verification plans: $499 a month for up to 50 verifications, $849 for up to 100, $1,499 for up to 200, and from $2,500 for multi-location groups. Every Dental Revenue Desk plan includes the full benefits breakdown, write-back into your practice management system, and the exception report, and adds urgent same-day verification at $10–$15 per verification.
Published July 21, 2026
Plans and monthly pricing
Dental Revenue Desk prices four plans by monthly verification volume, and no plan changes what a verification is: every band gets the same full benefits breakdown, the same write-back, and the same exception report.
| Plan | Monthly volume | Monthly price |
|---|---|---|
| Starter | Up to 50 verifications | $499/mo |
| Growth | Up to 100 verifications | $849/mo |
| Practice | Up to 200 verifications | $1,499/mo |
| Multi-location | Custom volume | From $2,500/mo |
Starting pricing — confirmed against your volume and scope at the workflow review. Dental Revenue Desk publishes these numbers instead of quoting them on request:why our pricing is published rather than quoted.
What every plan includes
The Dental Revenue Desk price covers the whole verification service, not an automated eligibility response. For every insured patient on your schedule, Dental Revenue Deskverifies coverage through carrier portals and phone calls, completes the full benefits breakdown, and writes back the verified details into your practice management system. Seewhat a full verification covers, field by field, then the deliverable you're paying for.
- Every insured patient on the schedule — not a sampled subset
- The full benefits breakdown, every field attempted per plan
- Write-back into Dentrix, Open Dental, and Eaglesoft, or another practice management system by arrangement — Dental Revenue Desk confirms the delivery path before you sign
- Daily exception report — unresolved items flagged, never left blank
- Every completed verification passes QA review and is recorded in the completion log
- Dental Revenue Desk completes verification 3–5 days before the appointment as standard, and publishes thedaily verification cycle, cutoffs, and turnaround terms
How volume is counted, and what happens above your band
Dental Revenue Desk counts one unit of volume as one completed verification attempt for one scheduled patient. If a carrier can't confirm every field the attempt still counts: Dental Revenue Desk flags the exception in your exception report with what was confirmed and what's missing rather than leaving it blank. Patients without insurance aren't attempted and aren't counted.
A patient with two plans is one verification, not two: coordination of benefits (COB) — primary versus secondary ordering — is a field inside the full benefits breakdown, so Dental Revenue Desk verifies both plans into one breakdown.
When a patient reschedules, Dental Revenue Desk re-verifies coverage if the new date falls outside what was already confirmed — a new plan year moves the annual maximum, deductible and frequency limitations with it. Whether that counts a second time against your band is stated in your agreement.
Plans are volume bands, not caps: Dental Revenue Desk does not stop verifying when a busy month carries you past your band, because the alternative is unverified patients in the chair. Verifications above the band are charged at the overage rateset in your agreement, and Dental Revenue Desk sizes the band to your typical insured appointment volume so crossing it stays the exception.
Contract terms, cancellation, and ending the engagement
Dental Revenue Desk prices verification by the month, and every commercial term — the term length, the cancellation notice period, any setup fee — is written into the agreement you receive before the pilot, never disclosed after you commit. The order is fixed: the 20-minute verification workflow review involves no patient information, the agreement and the business associate agreement (BAA) come next, and Dental Revenue Desksigns a BAA before any PHI access.
Two boundaries. A Dental Revenue Desk verification plan prices verification only: dental billing, claims management, and insurance A/R follow-up are separate engagements, not bundled into these bands. And ending the engagement has a commercial half and a data half — notice, the final invoice, and the last day Dental Revenue Desk works your schedule sit in your agreement, whiledata return and destruction when the engagement ends is a security control, not a billing term.
Dental Revenue Desk has no operating history to point at, so the agreement and the published commitments are what a practice can hold it to: thedaily verification cycle, cutoffs, and turnaround terms set out how the 3–5 day window is worked, and Dental Revenue Desk publishes no remedy for a missed window as of July 2026.
Urgent same-day verifications
Standard Dental Revenue Desk work completes verification 3–5 days before the appointment, and thedelivery workflowpublishes how that window is worked. When a patient is added inside it — a schedule change, an emergency visit — the urgent add-on covers it: Dental Revenue Desk charges$10–$15 per verification for urgent same-day verification, on top of any plan.
Where urgent requests fit into the daily cycle, and how late Dental Revenue Desk can accept one, is covered in the delivery workflow.
Starting with a pilot
Dental Revenue Desk offers a pilot of 10 completed verifications on your real schedule, in your real system, so you judge the deliverable before committing to a plan. It runs only after a signed agreement and BAA: Dental Revenue Desksigns a BAA before any PHI access.BAA before any access covers the full security model.
- Book the workflow review. 20 minutes: your process, your software, your volume. No PHI involved.
- Sign the agreement and BAA. The BAA comes before any access to patient information is provisioned.
- Run the pilot. Full breakdown, write-back, and exception report, exactly as a plan delivers them.
- Pick your plan. Matched to your monthly verification volume in the Dental Revenue Desk plan table.
In-house coordinator vs outsourced verification vs verification software
Three ways exist to get a schedule verified, and Dental Revenue Desk is one. The2024 CAQH Index Reportputs dental industry spending on eligibility and benefit verification at $2.1 billion for calendar year 2023, up 15 percent — the largest increase of any dental administrative task it measured, and the market Dental Revenue Desk prices against.
| In-house insurance coordinator | Outsourced verification (Dental Revenue Desk) | Verification software (the automated eligibility response) | |
|---|---|---|---|
| Who does the work | Your own employee, on your payroll, inside your practice management system | A trained Dental Revenue Desk team member, by keyed entry inside your practice management system | The ASC X12N 270/271 transaction, answered by the carrier's system |
| Published cost basis | $23.11 median hourly wage, dental assistants (BLS OEWS 2025); $6.52 of labour per manual verification and $4.37 via a plan portal (CAQH 2024 Index) | $499–$2,500 per month by volume band, plus $10–$15 per urgent same-day verification | $2.53 of labour per fully electronic verification (CAQH 2024 Index), plus software and clearinghouse fees CAQH does not count |
| Time per verification | 12 minutes manual, 7 minutes by portal; manual checks range from under a minute to 29 minutes (CAQH 2024 Index) | None on your team's clock — the work happens off your schedule | 4 minutes (CAQH 2024 Index) |
| What comes back | As much of the plan as one person has time to chase between phone calls at the front desk | The full benefits breakdown written back into your practice management system, with anything unresolved flagged in the exception report | Whatever the carrier's system returns — what write-back means inside your own system sets out which fields survive the trip |
| When the person is out | The schedule waits, or the front desk absorbs it between patients | Coverage continuity: the schedule is worked by a team, not a single person | Runs regardless, and returns exactly the same data it returns on any other day |
The $6.52, $4.37 and $2.53 costs and the 12, 7 and 4-minute times are dental provider figures from the 2024 CAQH Index Report, data for calendar year 2023, and CAQH measures the labour to conduct the transaction only — excluding information gathering, follow-up and system costs. They are not the cost of a full benefits breakdown, and Dental Revenue Desk does not present them as one. The $23.11 is a median hourly wage for dental assistants (BLS Occupational Employment and Wage Statistics 2025, via the ADA Health Policy Institute), not a loaded cost: no benefits, taxes or overhead.
"When it comes to eligibility and benefits, I don't have an automated tool that I can trust, so I don't use it."
What an automated eligibility response can and cannot return is documented by the practice management vendors themselves:what Dentrix, Open Dental and Eaglesoft publish about automated eligibility and write-back.
Depth matters more than a yes-or-no answer, and the only sourced evidence is hospital, not dental. In theOptum 2024 Revenue Cycle Denials Index— approximately 124 million hospital claim remits across more than 1,400 U.S. hospitals, calendar year 2023 — coordination of benefits accounts for 50 percent of registration and eligibility denials and benefit maximum for 27 percent, while raw patient eligibility accounts for 6 percent. No national dental denial benchmark exists; Dental Revenue Desk publishes none.
No verification method guarantees payment. CMS states:"An eligibility response from a health plan does not guarantee that the health plan will reimburse the provider for health services when a claim is submitted"(CMS Operating Rules FAQs, last modified 09/10/2024) — which is why Dental Revenue Desk publishes a scope, a window and a price rather than a payment guarantee.
Frequently asked questions
What does outsourced dental insurance verification cost per month?
Dental Revenue Desk publishes four plans: Starter at $499 per month for up to 50 verifications, Growth at $849 for up to 100, Practice at $1,499 for up to 200, and Multi-location from $2,500. This is starting pricing; Dental Revenue Desk confirms your band and scope at the 20-minute verification workflow review.
What counts as one verification?
Dental Revenue Desk counts one verification as one completed verification attempt for one scheduled patient. If a carrier cannot confirm every field and the patient lands in the exception report, the attempt still counts. A patient with two plans is one verification, not two: coordination of benefits (COB) is a field inside the full benefits breakdown.
Is write-back an extra charge, and what happens if we go over our band?
Dental Revenue Desk includes the full benefits breakdown, write-back into your practice management system, and the exception report in every plan, at no extra charge. Two charges sit outside the Dental Revenue Desk plan price, both stated in writing before you sign: urgent same-day verification at $10–$15 per verification, and the overage rate above your band. Plans are bands, not caps: a busy month is completed and charged, never refused.
Is there a minimum term, and how do we cancel?
Dental Revenue Desk writes every commercial term — term length, cancellation notice period, any setup fee — into the agreement you receive before the pilot, so nothing is disclosed after you commit. Data return and destruction at the end of the engagement sits on the security page.
How much are urgent same-day verifications?
Dental Revenue Desk charges $10–$15 per verification for urgent same-day verification, on top of any plan. Standard Dental Revenue Desk work completes verification 3–5 days before the appointment; Dental Revenue Desk publishes no service credit for a missed window as of July 2026, and sets out the turnaround terms and daily cutoffs on the delivery workflow page. The add-on covers patients added inside that window.
Which plan fits a multi-location group?
Dental Revenue Desk prices multi-location groups from $2,500 per month with custom volume. Groups run one verification workflow, one field set, and one exception format across every location, with scope and price set at the workflow review rather than per site.
Is hiring an insurance coordinator cheaper than outsourcing verification?
Dental Revenue Desk publishes $499 to $2,500 a month by volume band, weighed against a coordinator's loaded cost — the national median hourly wage for dental assistants is $23.11 (BLS Occupational Employment and Wage Statistics 2025, via the ADA Health Policy Institute), before benefits, taxes and overhead. Dental Revenue Desk does not claim to be cheaper for every practice; the comparison table publishes the inputs so you can run the arithmetic.
See how verification would run in your practice
A 20-minute workflow review: we map your current verification process, show you the breakdown we deliver, and confirm your software and volume. No commitment, no patient information.